Remote employees can work together just as effectively as those seated next to each other in an on-site workplace. Using a vast array of collaborative tools, including saving and storing files in the cloud, teams can generate and share essential business documents without the inefficiencies and duplication of efforts found in the past.
Here are 12 tips on how to produce a document through real-time collaboration:
Sharing files via email is one approach to team collaboration. But sometimes files are too large to send via email, and other times edits get lost in the constant back-and-forth and overlapping of edits. File-sharing through a cloud storage service is far more efficient and works with virtually all file types, ranging from PDFs to videos and spreadsheets.
You can set sharing permissions that designate who among the collaborative team can access a particular file. Use lock-sharing to ensure that no one other than those on your list can review or modify a file.
What happens if a team member deletes a relevant document and consigns it to the recycle bin? Fortunately, a file in the recycle bin can be retrieved. Most cloud storage recycle bins hold data for ninety days before purging them.
When a team member creates a file, he or she is named “owner” of that file. With ownership comes “permission power” as to who else on the team can access or refine it. If determined that file ownership should change to another team member, the original owner (or someone else with the right system administration credentials) can make that change.
Effective file sharing keeps a project moving forward. It’s often essential for small businesses that need to turn around documents and other types of files in a hurry—while maintaining accuracy and appropriate file ownership in mind.
Business Insights and Ideas does not constitute professional tax or financial advice. You should contact your own tax or financial professional to discuss your situation.
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