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title description author ms.author ms.reviewer ms.topic ms.custom ms.date
Give users access to workspaces
Learn how to give others access to workspaces, and how to modify their access.
paulinbar
painbar
how-to
05/23/2023

Give users access to workspaces

After you create a workspace in [!INCLUDE product-name], or if you have an admin or member role in a workspace, you can give others access to it by adding them to the different roles. Workspace creators are automatically admins. For an explanation of the different roles, see Roles in workspaces.

Note

To enforce row-level security (RLS) on Power BI items for [!INCLUDE product-name] Pro users who browse content in a workspace, assign them the Viewer Role.

After you add or remove workspace access for a user or a group, the permission change only takes effect the next time the user logs into [!INCLUDE product-name].

Give access to your workspace

  1. Because you have the Admin or Member role in the workspace, on the command bar of workspace page, you see Manage Access. Sometimes this entry is on the More options (...) menu.

    :::image type="content" source="media/workspace-access/workspace-manage-access-entry.png" alt-text="Screenshot of entry of manage access in command bar of workspace page." lightbox="media/workspace-access/workspace-manage-access-entry.png":::

    Manage access on the More options menu.

    :::image type="content" source="media/workspace-access/workspace-manage-access-entry-in-contextual-menu.png" alt-text="Screenshot of entry of manage access in More options menu in workspace page." lightbox="media/workspace-access/workspace-manage-access-entry-in-contextual-menu.png":::

  2. Select Add people or groups.

    :::image type="content" source="media/workspace-access/workspace-manage-access-add-button.png" alt-text="Screenshot of add button in manage access panel.":::

  3. Enter name or email, select a role, and select Add. You can add security groups, distribution lists, Microsoft 365 groups, or individuals to these workspaces as admins, members, contributors, or viewers. If you have the member role, you can only add others to the member, contributor, or viewer roles.

    :::image type="content" source="media/workspace-access/workspace-manage-access-add-people-panel.png" alt-text="Screenshot of add people panel.":::

  4. You can view and modify access later if needed. Use the Search box to search for people or groups who already have access of this workspace. To modify access, select drop-down arrow, and select a role.

    :::image type="content" source="media/workspace-access/workspace-manage-access-edit-role.png" alt-text="Screenshot of modify role in a workspace.":::

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