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chelly911
Frequent Visitor

How to use RLS and Export underlying data Without Duplicating Reports

I work for a university Group that oversees eight universities. We have a Power BI report that includes data for all of them. Management wants each university to access only its own data while still being able to export the underlying data.

The issue is that Row-Level Security (RLS) requires a "Viewer" role, but exporting underlying data requires at least a "Contributor" role. However, when users have the Contributor role, RLS no longer applies.

The previous person handling this solved it by creating eight separate copies of the report, each filtered to show only the relevant university's data. However, this means that every time a change is needed, I have to update all eight reports individually.

Is there a more efficient way to achieve this in Power BI?

2 REPLIES 2
v-karpurapud
Community Support
Community Support

Hi @chelly911 

Could you please confirm if your query have been resolved the solution provided by @v-stephen-msft  ? If they have, kindly mark the helpful response and accept it as the solution. This will assist other community members in resolving similar issues more efficiently.

Thank you

v-stephen-msft
Community Support
Community Support

Hi @chelly911 ,

 

Thanks for your time.

In Power BI Service, you can export data from a visual.

You can export data from a visual with RLS. The account with viewer role can successfully export data.

vstephenmsft_0-1741145216373.png

 

Export data from a Power BI visualization - Power BI | Microsoft Learn

 

Best Regards,
Stephen Tao

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

 

 

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