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Himanshu_G
Frequent Visitor

Generate Power BI API Token Without User Interaction for Scheduled Report Exports

We need to export Power BI reports using the Power BI REST API and send them via email on a scheduled basis in a User Owns Data scenario. The challenge is that obtaining an access token requires user authentication, but we need a way to generate the token automatically without user interaction to support scheduled email delivery.

Requirement

We are looking for a solution to:

  • Programmatically authenticate and retrieve an access token for Power BI APIs without manual login.
  • Automate report exports and send them via email at scheduled intervals.
  • Ensure compliance with User Owns Data authentication requirements while maintaining security best practices.

Has anyone successfully implemented this? What are the best practices to achieve this securely? Any guidance would be greatly appreciated!

4 REPLIES 4
Himanshu_G
Frequent Visitor

Thank you all for the suggestions — they were very helpful. Unfortunately, they don't align with our requirements.

v-prasare
Community Support
Community Support

Hi @Himanshu_G,

 

As we haven’t heard back from you, we wanted to kindly follow up to check if your issue got resolved? or do you need any additional help here?

 

 

 

Thanks,

Prashanth Are

MS Fabric community support

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly and give Kudos if helped you resolve your query

v-prasare
Community Support
Community Support

Hi @Himanshu_G, As we haven’t heard back from you, we wanted to kindly follow up to check if your issue got resolved? or do you need any additional help here?

 

 

 

Thanks,

Prashanth Are

MS Fabric community support

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly and give Kudos if helped you resolve your query

v-prasare
Community Support
Community Support

Hi @Himanshu_G,

to automate Power BI report export and email delivery in a User Owns Data (UoD) scenario without manual login, using the ROPC (Resource Owner Password Credentials) OAuth2 flow. However, there are important conditions and security considerations:

 

  • ROPC is supported by Azure AD, and works with Power BI REST APIs in delegated (UoD) mode.

  • Microsoft does not recommend ROPC for public clients or high-risk environments.

  • It only works if:

    • Conditional Access policies allow ROPC

    • MFA is not enforced on the user account

    • The account is a trusted internal (first-party) user

security and best practices:

 

  • Use a dedicated service user account (not a personal account)

  • Store credentials securely, e.g., in Azure Key Vault

  • Assign minimum necessary delegated permissions

  • Use secure environments only (internal automation, no public-facing code)

  • Monitor and rotate credentials periodically

 

 

 

 

Thanks,

Prashanth Are

MS Fabric community support

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly and give Kudos if helped you resolve your query

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